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In this video, I show you how to migrate emails from one user to another in Google Workspace using the Google Admin data migration tool.
This is a common task when:
An employee leaves your business
You need to close an email account but keep all emails
You want old emails moved into a new or shared inbox
You are trying to reduce Google Workspace licence costs
I walk through the full process step by step inside the Google Workspace Admin Console, including:
What access and permissions you need before starting
How to use the Data Migration tool correctly
Connecting the source and destination accounts
Uploading the migration CSV
Choosing the correct migration date range
Migrating all emails (including deleted and spam if required)
Confirming the migration is complete
Deleting or archiving a user to save on subscription costs
Transferring Google Drive files when deleting a user
How long you have to recover a deleted user if needed
This tutorial is designed for Google Workspace business accounts and is ideal for business owners, IT admins, and anyone managing company email accounts.
If you need help with Google Workspace admin tasks or want to see more tutorials like this, leave a comment and let me know what you want covered next.
0:10 What you need
0:33 Before you start
1:14 Using the Migration tool
3:32 Deleting the user and using the transfer tool
4:45 Restoring a Deleted User
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Relevant Links
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WordPress, Joomla, CMS Support & Website Hosting:
https://revibedigital.co.nz/
Personal Freelance Website:
https://brettransley.com
New Zealand Payroll Solution
https://gocasual.co.nz
CMS Management Tool for Joomla & WordPress
https://cmsinspect.com
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